To lead a School of Archaeology event for a public audience, it should ideally be:
- focused on your own research
- be freely accessible and inclusive
- be family friendly
- take place in a University property
If you have an idea for an event, please get in touch with Robyn and the HAF to discuss your idea.
Event Management toolkit
Everything you need to know and check about running events can be found on the Event pages of Staff Gateway (click here).
Online registration platforms
During the planning stages of your event you will need to consider the best way for guests to register their intention to attend or in some cases decline an invitation. The University recommends 3 platforms for registering events; Cvent, Microsoft Forms and the University Online Store. For information about each of these click here
GDPR and events
In brief:
- Being open with people about how we use their information
- Not keeping their information longer than necessary
- Making sure the information is accurate
- Making sure that it is safe
- Knowing what information we’ve got and what we can do with it (e.g. sharing)
- Recognising a personal data breach and knowing what to do
On this page you will find helpful step-by-step guidance and information to help you run compliant events.
If you have any questions about GDPR please contact the Compliance team at information.compliance@admin.ox.ac.uk
EDI and event organisation
EDI considerations are important for event planning. Prioritising EDI helps you to meet your legal responsibilities and enriches your events by ensuring that a diverse set of voices, insights, perspectives and experiences are heard. This Academy of Social Sciences has produced these very helpful webpages where you can find advice, guidance and good practice examples related to EDI events, including policies and how you can make your events inclusive and accessible for everyone.
The Royal Geographic Society pages on 'Organising an inclusive conference' are also a very helpful guide.
